Dynamic, growth oriented manufacturer and roaster of specialty coffee blends, gelatos and related products.
Alamode Foods, Inc. seeks a candidate who is looking for an opportunity to enhance or begin a career with a rapidly growing family owned and operated company.
This is a full-time, on-site position.
This new position is primarily responsible for assisting the company owner and staff in day-to-day operations and requires skillful knowledge of requirements listed below. The ideal candidate should be able to effectively multi-task and work in a fast-pace environment.
Clerical Responsibilities:
Microsoft office suite and computer proficiency
Proficient in social media and posting content across platforms (Facebook, Instagram, etc.)
schedule, maintain and update calendar appointments
coordinate and support meetings; prepare for meetings (e.g. gather background data, distribute agendas); attend meetings
Schedule and maintain routes and schedules for delivery trucks
Communicate with delivery drivers
prepare correspondence and report
track and manage expenses
review correspondence for quality and consistency
follow up on actions assigned in meetings or related matters resulting from meetings
maintain internal and external confidences; discretion required
work with and oversee administrative staff and backup up as needed
act as first contact to the executive
independent decision-making is the norm
be proactive
anticipate the executive’s needs
have confidence to take independent action
analyze, research and resolve problems
able to handle some levels of pressure and stress
able to handle continuous change and shifting priorities
able to handle interruptions
deal politely, professionally and effectively with people
cross-train with other positions
act collaboratively
manage and allocate the executive’s time as appropriate
plan and arrange conferences, events and store openings
respond to email messages for the executive and inquires
maintain office supplies and equipment
take responsibility for managing electronic records systems
be the receptionist for the executive and do gatekeeping duties in this role such as manage the executive’s mail, email, telephone inquiries, visitors and prospective visitors asking to meet with the executive
be attentive to detail
track invoices and manage expenses and budgets
be well organized
enjoy challenges of the role
work with little to no supervision
interact with staff, vendors, and partners at all levels
exercise good judgment in a variety of situations
act in a resourceful manner when needed
act with a high level of professionalism
have excellent written and verbal communication skills
exhibit polish and poise in communications with external and internal customers including the executive team
ability to prioritize inquiries and communicate them to the executive
draft correspondence on behalf of the executive
handle all logistics for meetings for the executive
coordinate and execute personal outreach to customers on behalf of the company
maintain phone lists and organize contacts of executive
manage building furnishings if needed
review, sort and prioritize incoming correspondence for the executive
complete expense reports for the executive
bilingual abilities are sometimes requested
perform other duties as required, including support for administrative duties as needed
work extra hours when necessary
Email resume to angelo@alamodefoods.com.
Alamode Foods, Inc. is an equal opportunity employer.